AI Expense Tracker for teams and freelancers
Email the receipts and get the report. It reads every photo and PDF, categorizes by policy, flags the duplicates and exports month-end ready.
Email receipts in and get clean reports out. Your agent reads photos and PDFs, categorizes by your policy, flags duplicates and violations, and exports a month-end report for your accountant or your CFO.
Your AI expense tracker, from receipts to reports
The night before the board meeting, someone's arguing over whether a specific charge was business or personal. The receipts are a backlog of photos in a Slack channel, and the spreadsheet gets updated once a month. That's the expense workflow most teams run. Fasrad’s AI expense tracker swaps it for a single email address and a running report.
Forward receipts to your agent as photos, PDFs, credit-card exports or CSVs. It extracts vendor, amount, date and category, checks each against your expense policy, and flags duplicates or unusual charges. At month-end you get one clean PDF or spreadsheet for your accountant.
Strongest benefits:
- Photo and PDF receipts. OCR reads mobile photos, printed receipts and PDF statements.
- Policy-aware categorization. Your categories, limits and rules, applied the same way every time.
- Duplicate and outlier flags. The same Uber logged twice, a $400 lunch, a new unfamiliar vendor.
- Subscription tracking. It watches recurring charges and surfaces price hikes and unused subscriptions.
- Month-end export. A PDF or Sheet, ready for your accountant or accounting system.
Your agent keeps memory of every vendor and every past expense. The 100th Uber ride categorizes itself, and the 30th AWS invoice lands in Infra on its own. You answer a policy question once and the answer holds.
Freelancers get a simple personal/business split. Small teams get per-person tracking with a manager approval flow, and finance ops get policy enforcement at scale. The data lives in a Google Sheet you own, and you can export it to QuickBooks, Xero or any system you like.
Related pages in this workflow
Buyers usually compare these adjacent jobs before choosing an AI agent.
- AI Inbox Triage: Reads everything, drafts the repeat replies, files the rest and hands you one morning digest. Inbox zero finally sticks.
- AI Document Reviewer: First-pass review in minutes. It extracts the key terms, flags clauses that differ from your template, and exports a marked-up packet.
- AI Budget Agent: Forward your statements and skip the spreadsheet work. Charges get categorized, subscriptions tracked, oddities flagged, and a weekly summary lands.
- AI Admin Agent: Vendor emails, spreadsheet updates, reminders and file chaos eat your afternoon. An agent handles them so they stop landing on you.
- AI Meeting Agent: Nothing slips after the call. It researches attendees first, captures the transcript, emails the action items and chases each owner until it’s done.
- AI CRM Agent: It logs every call and email, moves deals by what was actually said, and emails you an honest pipeline without anyone policing the dashboard.
- AI Inbox & Back-Office Agent: The back office stops being your second job. It reads every email, drafts the replies, books the meetings, and keeps the records straight.
- AI Email Assistant that runs your inbox: It watches your own inbox, follows the rules you write in plain English, books and logs what your rules name, and replies as you on your say-so.
Frequently asked questions
How do receipts reach the agent?
By email. Forward a photo from your phone, a PDF from your desktop or a CSV export from a card. You can also upload directly in the web app.
Does it require a bank connection?
No, by design. It works from emailed receipts and statement uploads, so no bank credentials ever touch Fasrad.
Can teams use it?
Yes. Each teammate forwards receipts and your agent tags each one by person. Monthly reports roll up or stay per-person, depending on your setup.
What about policy enforcement?
Describe your policy in plain language, with per-category limits, approval thresholds and disallowed vendors. Your agent flags any violation in real time.
Does it export to QuickBooks / Xero?
Yes, by CSV export today, with native integration on the roadmap. Google Sheets and PDF exports work now.
How is this different from your Budget Agent?
It's built for a different job. The Budget Agent handles personal finance: monthly spend, subscriptions and personal categories. The Expense Tracker handles team and freelancer expenses with a policy and approval flow.
Inbox & back-office agents
Agents that clear the admin. They triage the inbox, follow up after meetings, log expenses and review documents.
- AI Inbox & Back-Office Agent (hub): The back office stops being your second job. It reads every email, drafts the replies, books the meetings, and keeps the records straight.
- AI Email Assistant that runs your inbox: It watches your own inbox, follows the rules you write in plain English, books and logs what your rules name, and replies as you on your say-so.
- AI CRM Agent: It logs every call and email, moves deals by what was actually said, and emails you an honest pipeline without anyone policing the dashboard.
- AI Document Reviewer: First-pass review in minutes. It extracts the key terms, flags clauses that differ from your template, and exports a marked-up packet.
- AI Inbox Triage: Reads everything, drafts the repeat replies, files the rest and hands you one morning digest. Inbox zero finally sticks.
- AI Meeting Agent: Nothing slips after the call. It researches attendees first, captures the transcript, emails the action items and chases each owner until it’s done.