AI Event Planner for events from 10 to 1000

Your AI event planner — from brief to day-of

Events are project management in disguise — venue hunting, vendor chasing, RSVP counting, dietary tracking, signage, run-of-show, last-minute changes. A dozen spreadsheets, thirty emails in flight, and the inevitable 10pm realization that something slipped. Fasrad’s AI event planner holds the whole project.

Tell your agent the event — size, dates, budget, location, tone — and it scouts venues via live web search + nearby/maps, drafts a day-by-day agenda, generates the invite copy, tracks RSVPs and meal choices, and maintains a master checklist with deadlines for every piece.

Strongest benefits:

• Venue scouting with real availability — maps, reviews, and capacity matched to your brief.
• Invitation + RSVP flow — bulk invites, tracked replies, dietary and accessibility notes captured.
• Day-by-day agenda — sessions, meals, transit windows, AV cues — in a shareable document.
• Vendor pipeline — contracts, deposits, deadlines tracked, follow-ups drafted when slow.
• Day-of PDF export — minute-by-minute schedule with vendor contacts, dietary summary, and floor plan.

Works for corporate offsites, conferences, private celebrations, community gatherings. Your agent scales from a 10-person team dinner to a 500-attendee conference using the same workflow — just different depth per phase.

Different from our wedding-planner (emotional + vendor-focused, 12-month timeline) and reservation-bot (single table booking). The event planner is the logistics engine for any gathering with more than one vendor involved.

Related pages in this workflow

These pages cover the adjacent jobs buyers usually compare before choosing an AI agent.

• AI Travel Planner — Describe the trip in a sentence and get a day-by-day itinerary — destinations researched, reviews compared, every booking already on your calendar.
• AI Wedding Planner — Stop drowning in vendor threads: it chases the quotes, manages the guest list, builds the timeline, and keeps the day on track — so you can enjoy it.
• AI Event Sponsorship Outreach Agent — Your sponsor list, worked for you: a personalized pitch to each name on a stagger, replies sorted before they pile up.
• AI Virtual Assistant for Airbnb Hosts — It takes the 11pm “what’s the door code,” blocks the cleaning window, and asks for the 5-star review while the stay is still fresh.
• AI Hotel Chatbot for Direct Bookings — Keeps the booking direct: it answers rates and cancellation rules from your own pages and hands reception a guest ready to book.
• AI Reservation Bot — One hosted bot that takes the booking — tables, rooms, providers, or classes — with deposits, intake, reminders, and waitlists all handled.
• AI Personal Assistant — Your calendar, your follow-ups, your morning brief — run by an assistant with its own inbox, so you stop being your own secretary.
• AI Virtual Assistant — An assistant that does the work, not just the chat: its own inbox and calendar, your meetings booked, the replies you’d forget chased down.

Frequently asked questions

Can it book venues directly?

It surfaces options with real availability and handles the outreach, but final booking and payment stay with you. You keep the contract in your name.

How does it handle RSVPs?

Send invites via bulk email with a reply-tracking link. Responses land in your agent’s inbox; it logs each to your guest sheet with meal choice and notes.

What about dietary restrictions and accessibility?

Captured at RSVP time and summarized for your caterer and venue. Day-of brief shows allergies and needs per session.

Does it integrate with Eventbrite / Hopin?

Via email + webhooks today. Native integrations on the roadmap.

Can teammates collaborate?

Yes — share the agent and its sheets; everyone forwards invites + updates, everything lands in one pipeline.

What’s the upper size limit?

Several hundred attendees runs fine on a single agent. For 1000+ with complex session-tracks, run one agent per track or one per committee role.