AI Event Planner for events from 10 to 1000

Your AI event planner, from brief to day-of

Every event is project management in disguise. Venues to hunt, vendors to chase, RSVPs to count, a run-of-show that changes at the last minute. You end up with a dozen spreadsheets, thirty emails in flight and a 10pm realization that something slipped. Fasrad’s AI event planner holds the whole project.

Tell your agent the size, dates, budget, location and tone. It scouts venues with live web search and nearby/maps, then drafts a day-by-day agenda and writes the invite copy. From there it tracks RSVPs and meal choices and keeps a master checklist with a deadline on every piece.

Strongest benefits:

• Venue scouting with real availability. Maps, reviews and capacity matched to your brief.
• Invitation and RSVP flow. Bulk invites go out, replies get tracked, and dietary and accessibility notes are captured.
• Day-by-day agenda. Sessions, meals, transit windows and AV cues in a shareable document.
• Vendor pipeline. Contracts, deposits and deadlines tracked, with follow-ups drafted when a vendor is slow.
• Day-of PDF export. A minute-by-minute schedule with vendor contacts, the dietary summary and the floor plan.

It works for corporate offsites, conferences, private celebrations and community gatherings. A 10-person team dinner and a 500-attendee conference run through the same workflow. The bigger one just goes deeper in each phase.

Our wedding-planner is built for the emotional, vendor-heavy 12-month run-up, and the reservation-bot books a single table. The event planner is the logistics engine for any gathering with more than one vendor involved.

Related pages in this workflow

Buyers usually compare these adjacent jobs before choosing an AI agent.

• AI Travel Planner: Describe the trip in a sentence and get a day-by-day itinerary, with destinations researched, reviews compared and every booking already on your calendar.
• AI Wedding Planner: Chases the vendor quotes, manages the guest list, builds the timeline and keeps the day on track, so you can actually enjoy it.
• AI Event Sponsorship Outreach Agent: Your sponsor list, worked for you. Each name gets a personalized pitch on a stagger, and replies get sorted before they pile up.
• AI Virtual Assistant for Airbnb Hosts: Answers the 11pm door-code text, blocks the cleaning window, and asks for the 5-star review while the stay is still fresh.
• AI Hotel Chatbot for Direct Bookings: Keeps the booking direct. It answers rates and cancellation rules from your own pages and hands reception a guest who's ready to book.
• AI Reservation Bot: One hosted bot takes the booking for tables, rooms, providers or classes, with deposits, intake, reminders and waitlists handled.
• AI Personal Assistant: Your calendar, your follow-ups and your morning brief, run by an assistant with its own inbox. You stop being your own secretary.
• AI Virtual Assistant: An assistant that does the work: your inbox or one of its own, a connected calendar, your meetings booked, and the replies you’d forget chased down.

Frequently asked questions

Can it book venues directly?

It gets you to the signature. It surfaces options with real availability and handles the outreach, and final booking and payment stay with you. The contract stays in your name.

How does it handle RSVPs?

It logs every reply. Invites go out by bulk email with a reply-tracking link, responses land in your agent’s inbox, and each one goes into your guest sheet with meal choice and notes.

What about dietary restrictions and accessibility?

It captures them at RSVP time and summarizes them for your caterer and venue. The day-of brief shows allergies and needs per session.

Does it integrate with Eventbrite / Hopin?

Yes, through email and webhooks today. Native integrations are on the roadmap.

Can teammates collaborate?

Yes. Share the agent and its sheets. Everyone forwards invites and updates, and it all lands in one pipeline.

What’s the upper size limit?

Several hundred attendees run fine on a single agent. For 1000+ with complex session tracks, run one agent per track or one per committee role.