An AI assistant for the consultant who is also the whole back office
The back office of a one-person firm, run for you: inbox triaged, calls scheduled, proposals and invoices chased, every client remembered.
It triages the inbox, schedules calls against your real availability, follows up on proposals and invoices, and remembers what every client said last time.
The admin that eats your billable hours
When you bill by the hour, every hour spent re-reading a thread to remember where a project stands is an hour you can't invoice. The morning inbox is a mix of a retainer client asking for a deck, a cold lead from your site, a calendar reschedule, and an invoice that's now 18 days late. Sorting that takes the first hour of your day before any real work starts.
The agent reads each thread, tells the retainer client apart from the tire-kicker, drafts the replies that are routine, and flags the two that actually need your judgement. It books calls into the gaps your calendar already has free, sends the prep brief the night before, and quietly nudges the proposal you sent eight days ago that never got a yes or a no.
What it takes off your plate:
- Inbox triage every morning: which threads need you, which it can answer, which can wait
- Scheduling that respects your real calendar, time zones, and the buffer you keep before deep work
- Proposal and invoice follow-ups on a cadence, so nothing dies in someone's inbox
- A running record of every client: what you discussed, what you promised, what's outstanding
- A prep brief pulled from past email before each call, so you walk in knowing the history
It runs in your own inbox and on your own calendar, not in a separate app you have to remember to check. You can talk to it on the web, over Telegram, or just by emailing it like you would a person.
Related pages in this workflow
These pages cover the adjacent jobs buyers usually compare before choosing an AI agent.
- AI Virtual Assistant for Creators — The boring half of being a creator, handled: brand inbox triaged, shoot calendar held, and the invoices you forget actually chased.
- AI Virtual Assistant for Coaches — Everything between sessions, handled: it books the calls, follows up with the ones who went quiet, and keeps your client notes straight.
- AI Virtual Assistant for Small Business — Stop doing admin at 11pm: it reads the inbox, books the calendar, chases the unpaid invoice, and flags who you forgot to follow up.
- AI Virtual Assistant for Solopreneurs — The one-person business, minus the admin: it triages the inbox, preps your calls, chases unpaid invoices, and keeps client notes straight.
- AI Virtual Assistant for Course Creators — Stay in the edit timeline: it sorts the inbox, books the calls, and chases the refunds and failed payments.
- AI Virtual Assistant for Authors & Speakers — The back office of your speaking business, run for you: inbox triaged, event dates held, the unpaid invoice chased, a brief before every gig.
- AI Virtual Assistant for Ecommerce — You ship the orders; it handles the rest — support inbox triaged, suppliers chased, returns and restocks tracked.
- AI Virtual Assistant for Airbnb Hosts — It takes the 11pm “what’s the door code,” blocks the cleaning window, and asks for the 5-star review while the stay is still fresh.
Frequently asked questions
Will it send email as me without my okay?
By default it drafts and waits. The routine replies show up ready to send with one click. You decide which categories it can send on its own once you trust how it writes, like a standard 'thanks, received, will review by Friday' acknowledgement.
I keep my client context in my head and a few notes. Does this replace that?
It holds the structured version: contacts, what you discussed, what's outstanding. You can keep your own notes too, with @-mentions and backlinks, and the agent reads them. It also remembers facts over time, so you don't repeat yourself.
How does it know my real availability?
It connects to your Google Calendar and books only into genuinely free slots. You tell it the rules once: call lengths, the buffer you keep, hours you won't take meetings. It honors them.
Can clients book with it directly?
Yes. You can put a public chat widget on your site with a one-line script tag. It answers questions, captures the lead's details, and offers real open slots, with rate limiting so it can't be abused.
Does it handle the late-invoice conversation?
It chases the follow-up: a reminder at the terms date, a firmer one after that, on whatever cadence you set. It doesn't process payments or make calls, but it makes sure the unpaid invoice doesn't quietly slip your mind.
How much does it cost?
$49/month or $490/year — cancel anytime. Setup takes about four minutes: connect your Google account, tell it how you work, and it starts running the desk. It's in public beta.
AI virtual assistants by who you are
One assistant for running a business solo — inbox, calendar, clients, and money — shaped around how you actually work.
- AI Virtual Assistant (hub) — An assistant that does the work, not just the chat: its own inbox and calendar, your meetings booked, the replies you’d forget chased down.
- AI Admin Agent — The busywork that eats your afternoon — vendor emails, spreadsheet updates, reminders, file chaos — handled by an agent, so it stops landing on you.
- AI Personal Assistant — Your calendar, your follow-ups, your morning brief — run by an assistant with its own inbox, so you stop being your own secretary.
- AI Virtual Assistant for Airbnb Hosts — It takes the 11pm “what’s the door code,” blocks the cleaning window, and asks for the 5-star review while the stay is still fresh.
- AI Virtual Assistant for Authors & Speakers — The back office of your speaking business, run for you: inbox triaged, event dates held, the unpaid invoice chased, a brief before every gig.
- AI Virtual Assistant for Coaches — Everything between sessions, handled: it books the calls, follows up with the ones who went quiet, and keeps your client notes straight.
- AI Virtual Assistant for Creators — The boring half of being a creator, handled: brand inbox triaged, shoot calendar held, and the invoices you forget actually chased.
- AI Virtual Assistant for Course Creators — Stay in the edit timeline: it sorts the inbox, books the calls, and chases the refunds and failed payments.
- AI Virtual Assistant for Ecommerce — You ship the orders; it handles the rest — support inbox triaged, suppliers chased, returns and restocks tracked.
- AI Virtual Assistant for Entrepreneurs — You’re the whole team, so it reads the inbox, books the calls, follows up on the proposal you forgot, and tells you what needs you today.
- AI Virtual Assistant for Freelancers — You’re the whole back office — so it triages the inbox, books discovery calls, and chases the invoice you’ve been too polite to mention.
- AI Virtual Assistant for Real Estate Agents — Be the one in the room: it reads the inbox, books showings, follows up with quiet leads, and keeps your client list straight.
- AI Virtual Assistant for Small Business — Stop doing admin at 11pm: it reads the inbox, books the calendar, chases the unpaid invoice, and flags who you forgot to follow up.
- AI Virtual Assistant for Solopreneurs — The one-person business, minus the admin: it triages the inbox, preps your calls, chases unpaid invoices, and keeps client notes straight.