An AI assistant that runs the business side of your course

The work between launches

Forty copies of the same login email. That's what a course launch leaves behind: five days of chaos, then six weeks of admin nobody warned you about. Refund requests arrive inside the guarantee window. "I never got the login" turns out to be Teachable sending to the wrong address. Affiliates ask where their payout is, and a dozen "can we hop on a call" DMs come from people who want free consulting. You built the course to stop trading hours for money.

The agent has its own inbox and reads everything that comes in. It can tell a refund request inside the 30-day window from one outside it, and a genuine access problem from a mistyped password. It routes a coaching inquiry to your calendar and answers a sales question from your existing FAQ. The ones only you can handle land in front of you already sorted, and it drafts or handles the rest.

A normal Tuesday it covers:

• Triaging the inbox so access issues, refund requests, affiliate questions and 1:1 inquiries each land in their own pile
• Booking discovery and coaching calls straight into your Google Calendar with the right buffer
• Acting on the failed-payment and card-expiring emails Stripe drops in the inbox, emailing the student a fix-it link before they churn
• Running the post-purchase email sequence and the "you haven't opened module 3" nudge from a Sheet
• Pulling a weekly number: new students, refunds, MRR change, top three support themes

It works from a Google Sheet of your students, your real calendar and your own inbox, all tools you already run. You still reply to the refund that needs a human touch. It handles the ninety that don't.

Related pages in this workflow

Buyers usually compare these adjacent jobs before choosing an AI agent.

• AI Virtual Assistant for Ecommerce: You ship the orders and it handles the rest: support inbox triaged, suppliers chased, returns and restocks tracked.
• AI Virtual Assistant for Creators: The boring half of being a creator, handled. Brand inbox triaged, shoot calendar held, and the invoices you forget actually chased.
• AI Content Agent: Tracks what's trending, writes the posts, makes the images and nudges you to publish, so the feed never goes quiet.
• AI Newsletter Agent: The four-hour draft becomes a ten-minute review. It scans your niche, curates the links and writes the issue in your voice.
• AI Virtual Assistant for Entrepreneurs: You’re the whole team, so it reads the inbox, books the calls, follows up on the proposal you forgot, and tells you what needs you today.
• AI Virtual Assistant for Consultants: The back office of a one-person firm, run for you. It triages the inbox, schedules calls, chases proposals and invoices, and remembers every client.
• AI Virtual Assistant for Freelancers: You’re the whole back office, so it triages the inbox, books discovery calls, and chases the invoice you’ve been too polite to mention.
• AI Virtual Assistant for Coaches: It handles everything between sessions: books the calls, follows up with the ones who went quiet, and keeps your client notes straight.

Frequently asked questions

Does it work with Teachable, Kajabi, or Thinkific?

Yes, through the email those platforms send to and a Google Sheet of your students, which every one of them can export. It handles the inbox, calendar, payment-chasing and follow-ups around your course platform, and it stays out of the platform itself.

Will it issue refunds on its own?

Only inside the rules you give it. You might say "refund anything inside 30 days automatically, flag anything outside it for me." Chargebacks and anything ambiguous come straight to you with the context attached.

Can it tell a real coaching lead from someone wanting free advice?

Yes. You describe the difference once (budget mentioned, a specific outcome, ready to book, or just a "quick question"). It routes paid inquiries to your calendar and sends everyone else your FAQ or paid options.

How does it chase failed payments without bugging good customers?

It acts on the decline and card-expiring emails Stripe already sends to your inbox, and never logs into Stripe itself. When one lands, it sends the student a single fix-it link and follows up once before the renewal date. Someone whose payment went through never hears from it.

I run everything from one inbox. Will this take it over?

It has its own inbox, and you forward or alias student mail into it. It drafts and triages there while you control what gets sent. Nothing goes out as you unless a rule of yours allows it.

How much does it cost?

Start with a 7-day free trial. Full access, no card needed. Then $49 per month. That's one assistant covering inbox, calendar, payment-chasing and follow-ups. It's cheaper than a part-time VA and stays awake through your launch week.

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