An AI assistant that runs the business side of your course

The work that fills the gap between launches

A course launch is five days of chaos and then six weeks of admin nobody warned you about. Refund requests inside the guarantee window. "I never got the login" emails that are actually Teachable sending to the wrong address. Affiliates asking where their payout is. A dozen "can we hop on a call" DMs from people who want free consulting. You built the course to stop trading hours for money, and now you're answering the same login email forty times.

The agent has its own inbox and reads everything that comes in. It knows a refund request inside the 30-day window from one outside it, a genuine access problem from a password the student fat-fingered, and a coaching inquiry it can route to your calendar from a sales question it can answer with your existing FAQ. The ones only you can handle land in front of you already sorted; the rest it drafts or handles.

A normal Tuesday it covers:

• Triaging the inbox: access issues, refund requests, affiliate questions, and 1:1 inquiries each into its own pile
• Booking discovery and coaching calls straight into your Google Calendar with the right buffer
• Acting on the failed-payment and card-expiring emails Stripe drops in the inbox — emailing the student a fix-it link before they churn
• Running the post-purchase email sequence and the "you haven't opened module 3" nudge from a Sheet
• Pulling a weekly number: new students, refunds, MRR change, top three support themes

It works from a Google Sheet of your students, your real calendar, and your own inbox — nothing leaves the tools you already run. You stay the person who replies to the refund that needs a human touch; it handles the ninety that don't.

Related pages in this workflow

These pages cover the adjacent jobs buyers usually compare before choosing an AI agent.

• AI Virtual Assistant for Ecommerce — You ship the orders; it handles the rest — support inbox triaged, suppliers chased, returns and restocks tracked.
• AI Virtual Assistant for Creators — The boring half of being a creator, handled: brand inbox triaged, shoot calendar held, and the invoices you forget actually chased.
• AI Content Agent — Consistency is the hard part. It tracks what’s trending, writes the posts, makes the images, and nudges you to publish — so the feed never goes quiet.
• AI Newsletter Agent — The four-hour draft, down to a ten-minute review: it scans your niche, curates the links, and writes the issue in your voice.
• AI Virtual Assistant for Entrepreneurs — You’re the whole team, so it reads the inbox, books the calls, follows up on the proposal you forgot, and tells you what needs you today.
• AI Virtual Assistant for Consultants — The back office of a one-person firm, run for you: inbox triaged, calls scheduled, proposals and invoices chased, every client remembered.
• AI Virtual Assistant for Freelancers — You’re the whole back office — so it triages the inbox, books discovery calls, and chases the invoice you’ve been too polite to mention.
• AI Virtual Assistant for Coaches — Everything between sessions, handled: it books the calls, follows up with the ones who went quiet, and keeps your client notes straight.

Frequently asked questions

Does it work with Teachable, Kajabi, or Thinkific?

It works from the email those platforms send to and a Google Sheet of your students, which every one of them can export to. It doesn't log into your course platform directly, but it handles the inbox, calendar, payments-chasing, and follow-ups that sit around it.

Will it issue refunds on its own?

Only inside the rules you give it. You might say "refund anything inside 30 days automatically, flag anything outside it for me." Chargebacks and anything ambiguous come straight to you with the context attached.

Can it tell a real coaching lead from someone wanting free advice?

Yes. You describe the difference once — budget mentioned, specific outcome, ready to book vs. "quick question" — and it routes paid inquiries to your calendar and sends everyone else your FAQ or paid options.

How does it chase failed payments without bugging good customers?

It acts on the decline and card-expiring emails Stripe already sends to your inbox — it doesn't log into Stripe itself. When one of those lands it sends the student a single fix-it link and follows up once before the renewal date. Someone whose payment went through never hears from it.

I run everything from one inbox. Will this take it over?

It has its own inbox you forward or alias student mail into. It drafts and triages there; you stay in control of what gets sent. Nothing posts as you without your rule allowing it.

How much does it cost?

$49/month or $490/year — cancel anytime. One assistant covering inbox, calendar, payment-chasing, and follow-ups — cheaper than a part-time VA and it doesn't sleep through your launch week.

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